Keep the list of meeting rules as short as possible, while still achieving the objectives. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. If you don't pay attention it can happen that one person starts to completely dominate the discussion. endobj These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Whatever happens during the workshop stays in the room. Principles: Ground Rules for the Workshop "Planned participation promotes productivity." Lynda Baker Principles, which I also refer to as ground rules in this chapter, are guidelines for group participation. 28. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Seek Yes, and approaches. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. Be curious to learn about alternative perspectives. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). Print multiple copies of each page and stack them up for distribution. Avoid hidden agendas. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. "Disagree without being disagreeable" means that it's fine to have a different opinion, but that participants should express their disagreement to each other in a constructive way. Share your perspective and experience with others. Be brief when sharing relevant information and ideas. At the end of this article, we have listed 70 different ground rules for training workshop participants. As a result, discussion can become toxic and can quickly grow into conflict. If you want your team to be effective, you need meeting ground rules and you need agreement about how to use them. 0000005926 00000 n 31. 2. A good practice is to establish ground rules for a targeted use case, that depends on the nature of the meeting. Each group should come up with their own set of ground rules. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. 20. Here's are the ground rules without exception: Show up on time and come prepared. 0000003881 00000 n During discussions, value other participants contributions. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Innovation Share the list with the meeting participants before startingthe meeting. What are some of your ground rules? Assign independent work. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Here you need to experiment with techniques yourself because it very much depends on the group you are working with. Normally, we do this in reverse. Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. Research shows that calling out a team member can create unintended consequences if the person calling them out is wrong: The other person will keep raising the issue or will shut down for the rest of the meeting. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. This is where meeting ground rules come in to play. 11. Dont ask questions for attacking other peoples ideas. Share the selections.. Blow a whistle to announce the end of the 3 minutes. Stay at the strategic level. Undiscussable issues are those issues that are on everyones mind, but no one is able to bring them forwards. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. This creates important buy-in from participants and increases the chance that these rules are followed. [.box-highlight]Tip: To make it easy to find the right ground rules, we created a library of over 30 meeting ground rules that can be filtered by each use case.[.box-highlight]. Do not leave the workshop early. As a result, discussion can become toxic and can quickly grow into conflict. During discussions, value other participants' contributions. Here are some of our favourites: Its often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. 51. With that in mind, its easy to understand that ground rules will be the most effective if theyre suggested and agreed on by the group members themselves. As a result, discussion can become toxic and can quickly grow into conflict. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. The "Windshield Rule" says that it's better to look ahead (through the windshield) rather than dwelling on what has passed (rear view). Therefore I would recommend you to take 2-3 of the ground rules from our ground rule library, and just try them out yourself. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. 26. 40. Oops! Be prompt in arriving at the meeting and in returning from breaks. 34. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. (These are in no particular order. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. Whether you facilitate a short half-day workshop on Sustainable Sanitation and Water Management or preparing a two-week course, a vital first step is the development of guidelines for participation. Share time so that all can participate. Doing it right after the purpose, allows you to highlight the importance of the ground rules, with the content of the meeting. 10. Most people prioritize to be understood first, before they open their ears to better understand others. Be direct and honest. Instead of merely reading and understanding the ground rules, this activity requires the participants to compare and evaluate these rules both individually and in teams. At what time should you introduce and discuss ground rules? Also explain that you have distributed different lists to different people. 0000009022 00000 n Be prepared to contribute to achieving the meeting goals. Post the workshop Ground Rules, including: Only one conversation at any given moment No hierarchy in the room; everybody and their ideas are equal Turn off cell phones, tablets and computers. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. 7. 22. A calm environment encourages participation and learning. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. 27. 4. Ground rules don't have to be complicated and should be limited to about five or six to make them easy to remember. Post the ground rules in a central location so that everyone can see them. Select those that are appropriate to your group's needs. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Keep an open mind toward other peoples suggestions. Ask the teams to take turns to identify its top two ground rules. Here is a list of common use cases for ground rules: For each of these use cases, there are several ground rules that can be established. Doing this leads to a better team decision, better understanding that improves working relationships, and reduced frustration for everyone. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Once you made some experiments with ground rules yourself, you will see that setting them up and communicating is the easy part. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. Make sure your comments are relevant to the purpose of the workshop. 0000002960 00000 n Read the background documents prior to the worrkshop. Communications In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. Make surethat everyone agrees with the rules. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. Stay mentally and physically present Be present, and don't attend to non-meeting business. If you state a problem or disagree with a proposal, try to offer a solution. Avoid hidden agendas. Use case: Maintain focus and stay on time. Be inclusive. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Come to the meeting with a positive attitude. 43. Do your homework. %PDF-1.5 0000003239 00000 n 45. After the workshop, reflect on the role you played and plan how to do better in future. Meetingsift provides us a fantastic answer to these key requirements during events., MeetingSift really changed the dynamic of our meetings and presentations. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Seeour plans and pricing to learn about all options. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. There are different types of ground rules. 70. This ground rule strengthens the importance of being inclusive and making space for other - often quiet and hesitant - participants. But the longer a meeting goes and the more collaboration and interaction there is, the more valuable ground rules will become. Focus on applying new skills, not just memorizing information. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Another adage my wise advisors tell . You may learn that Bob is thinking more systemically than the rest of the team and has identified an important issue that no one else thought of. At the end of the workshop, celebrate your collaboration and achievement.
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